MSBA’s Policy and Requirements for Design Submissions in the Design Development and Construction Document Phases
(The following information replaces Project Advisory 18 from September, 2012.)
This is to serve as a reminder that the MSBA updates its forms and templates from time to time. These forms and templates can be found here on our website. Please note, some changes have been made to items “2” and “3” of the Design Submission Review Comment Templates labeled “Design Development,” “60% Construction Document,” and “90% Construction Document” regarding proposed spaces and project schedule.
These templates can also be found on the Detailed Design - Module 6 page under Building With Us.
This policy applies to all Core Program projects unless otherwise instructed by the MSBA Project Manager (“PM”). In accordance with the contract for Project Management Services, the OPM is required to provide a certification that (1) the OPM has reviewed and coordinated the materials, (2) the submittal is complete, and (3) the District has approved the materials for submission to the MSBA. The MSBA will review each submittal for the following phases in accordance with the review comment templates labeled Design Development, 60% Construction Document, and 90% Construction Document.
All required documents should be grouped into one submittal for delivery to the MBSA, and delivered to the attention of the MSBA-assigned project coordinator for your project. Upon delivery to the MSBA, the MSBA will confirm the contents of the submittal and notify the OPM of any missing items via a cursory review email. If any items are missing from the submittal package, the District must submit the remaining items as soon as possible because complete submittals are critical to coordinating resources and ensuring that the project design complies with MSBA requirements. Furthermore, incomplete submittals could be subject to rejection and potentially hold up reimbursement payments.
The Construction Cost Estimate may be submitted separately if necessary, as a supplement to the submittal. It must be received by the MSBA no later than twenty-one days after the submission of the submittal package. If the District is submitting the Construction Cost Estimate separately, please provide a transmittal document that clearly notes that the estimate is not included with the submittal and provide the date on which it will be forwarded. The development of said Construction Cost Estimates shall under no circumstances delay the timely submission of the remainder of the submittal.
As an additional reminder, OPM’s are required to include an updated project schedule in the monthly reports showing forecasted dates for submittals to be received at the MSBA. Please notify the MSBA PM at least two weeks prior to the scheduled submission date of any changes to the delivery of the submittal.