The purpose of this Advisory is to emphasize the MSBA’s policy and requirements for Design Submissions in the Design Development and Construction Document phases of a project. This policy applies to all core program projects unless otherwise instructed by the MSBA Project Manager (PM). In accordance with Section 8.1.1.2 of the contract, the OPM is required to provide a certification that (1) the OPM has reviewed and coordinated the materials, (2) the submittal is complete, and (3) the District has approved the materials for submission to the MSBA. The MSBA will review each submittal for the following phases in accordance with the review comment templates labeled Design Development, 60% Construction Document, and 90% Construction Document. These templates can be found in our Policies and Guidelines section under Guidelines and Forms. Please refer to these templates to ensure that all required information is included in the submission.
Please Note:
All required documents should be grouped into one submittal for delivery to the MBSA, attention Jennifer Connarton. Upon delivery to the MSBA, the MSBA PM will confirm the contents of the submittal and notify the OPM of any missing items via a cursory review email. If any items are missing from the submittal package, the District must submit the remaining items as soon as possible because complete submittals are critical to coordinating resources and ensuring that the project design complies with MSBA requirements. Furthermore, incomplete submittals could be subject to rejection and potentially hold up reimbursement payments.
Please note, the construction cost estimate may be submitted separately if necessary, as a supplement to the submittal. It must be received by the MSBA no later than twenty-one days after the submission of the submittal package. If the District is submitting the construction cost estimate separately, please provide a transmittal document that clearly notes that the estimate is not included with the submittal and provide the date on which it will be forwarded. The development of said construction cost estimate shall under no circumstances delay the timely submission of the remainder of the submittal.
As an additional reminder, OPM’s are required to include an updated project schedule in the monthly reports showing forecasted dates for submittals to be received at the MSBA. Please notify the MSBA PM at least two weeks prior to the scheduled submission date of any changes to the delivery of the submittal.
